Leave Rules

At ELITE INTERNATIONAL SCHOOL, it is important for students to attend school regularly to ensure consistent academic progress. However, in certain cases, students may need to take leave for various reasons. To maintain transparency and accountability, the following leave rules and guidelines have been set:

General Leave Guidelines

1. Types of Leave

  • Medical Leave: When a student is unwell, a doctor's note or a valid medical certificate must be submitted upon their return to school.
  • Emergency Leave: In case of a family emergency (e.g., bereavement), a student may be granted leave. A written request from the parents or guardians, along with relevant documentation, should be submitted.
  • Personal Leave: For special occasions like weddings, birthdays, or important family events. Written approval from the parent or guardian is necessary.
  • Casual Leave: Generally provided for short-term, unforeseen circumstances. A written application explaining the situation must be submitted.

2. Approval Requirement

  • Students must seek prior approval from the school before taking leave, except in emergency situations. The leave request should be made well in advance, if possible.
  • Any absence beyond three consecutive days requires medical proof, or the school may treat it as unexcused.
  • The leave application should be submitted via the prescribed format (e.g., school leave application form or online portal).

3. Parental/Guardian Authorization

  • All leave requests must be approved by the student's parent or guardian, especially for students in lower grades.
  • The school administration has the right to refuse leave if it feels that the reason provided is insufficient or does not meet the school’s guidelines.

Leave Application Process

1. Application Format

  • The student or their guardian must submit a leave application to the class teacher or school authorities.
  • The application should include:
    • The reason for the leave (e.g., illness, family emergency, etc.).
    • The number of days for which leave is requested.
    • If applicable, a medical certificate or other proof to substantiate the request.

2. Emergency Leave

  • In case of an emergency (illness, urgent family matter, etc.), students should inform their teacher or school as soon as possible.
  • In such cases, a leave application must be submitted immediately after the student returns to school.

3. Examination Leave

  • Students must inform the school in advance if they anticipate needing leave during examination periods. This applies to both house exams and final exams.
  • Special arrangements may be made on a case-by-case basis if a student misses an examination due to a valid reason.

Leave Approval and Consequences of Unauthorized Absence

1. Approval of Leave

  • Once the leave application is received and reviewed, the school authorities will inform the student and their parents/guardians of the approval or rejection of the leave.
  • Approved leaves will be documented in the school's records for the student.

2. Unauthorized Absences

  • Any student who is absent without prior approval (unless in cases of emergency) will be considered as absent without leave (AWL).
  • Multiple unauthorized absences may lead to disciplinary action, including detention or communication with the student’s guardians.

3. Consequences of Excessive Leave

  • Absenteeism that goes beyond a certain limit, such as missing multiple school days during critical academic periods, may impact the student’s academic progress.
  • Repeated absenteeism (even with valid reasons) may lead to a review by the academic board for further action, including marking certain subjects as incomplete or forcing retake of certain activities or assessments.

Medical Leave

1. Verification of Medical Leave

  • If a student is absent due to illness, a medical certificate from a registered healthcare provider must be presented to the school for record-keeping.
  • The certificate should mention the student’s name, illness, dates of absence, and any specific instructions for recovery.

2. Extended Medical Leave

  • If a student requires extended leave for serious illness or surgery, the school will review the case and may provide accommodations such as home tutoring or rescheduling assignments or tests, depending on the situation.
  • In case of a long-term illness, parents should inform the school as soon as possible so a proper plan of action can be made for the student’s education.

Leave During Examinations

1. Leave During Exams

  • Students who need to take leave during the examination period (e.g., due to sickness or a family emergency) must inform the school before the exam or immediately afterward.
  • Medical certificates or relevant proofs must be submitted within 24 hours after missing the exam for any consideration of rescheduling or alternative assessments.
  • In case of absence due to illness, students may be allowed to sit for a make-up examination (subject to approval by the administration).

2. Special Circumstances

  • In exceptional cases, such as a severe illness or major emergency, students may be permitted to attend an alternative exam date or receive additional support with assignments.

Leave After Public Holidays or Long Weekends

1. No Unnecessary Leave

  • Students are encouraged to return to school on time after long weekends, public holidays, or breaks.
  • Taking leave before or after a public holiday requires approval from school authorities.

General Conduct during Leave

1. Returning After Leave

  • Students should notify their teachers upon returning to school after an absence. Any missed assignments, tests, or lessons should be completed in a timely manner, as per the teacher’s instructions.
  • Students should ask their teachers for notes and resources that they missed during their time off and complete any outstanding academic tasks or projects.

2. Prolonged Leave

  • Any student requiring prolonged leave (e.g., family vacation or other reasons) should seek approval from the administration well ahead of the scheduled absence. Un-notified leave during crucial academic periods may result in the student being marked absent without leave.

Leave Records and Documentation

1. Leave Tracking

  • The school keeps detailed records of all leave applications and approvals for each student.
  • Parents are encouraged to regularly check the leave status through the student’s academic portal or direct communication with school staff.

2. Documentation

  • All documents submitted by students or parents regarding leave must be legible and verifiable (such as medical certificates, parental notes, etc.).

Conclusion

Leave rules at ELITE INTERNATIONAL SCHOOL ensure that students remain responsible while also attending to personal and family needs. Adhering to these leave guidelines is important for maintaining academic discipline and ensures that students do not miss essential learning. Any exceptional circumstances should be communicated promptly to ensure fair consideration.